ChillOut Carnival Day is Sunday 11 March 2018, on the Labour Day long weekend. 

This is ChillOut’s biggest event!

Previous years have seen over 27,000 people attending the festival and many of those joined in the fun of Carnival Day where we had more than 4,000 visitors. It’s a day with a carnival atmosphere; a main stage of quality entertainment, activities for families and children, a great range of stalls, and a few surprises. It’s a fantastic place to show your wares and meet our visitors.

Here we have included details, pricing and participation requirements for stalls at Carnival Day. We want to make your participation as affordable as possible while keeping in mind the considerable costs to ChillOut to host this event. 

We have a limited number of available stalls and applications will be assessed according to our site plan and expectations of our visitors. We are committed to delivering a great variety of appropriate stalls. 

Stall sites are now being assigned – please don’t delay sending your application to us. In addition, if you are not already, we are also happy to discuss how your business can become an official Supporter of ChillOut.

We look forward to receiving your application and working with you to deliver the most successful ChillOut Carnival Day ever. Please contact us with any questions, comments or concerns.  Again, timing is important – please submit your application early to avoid disappointment.

Application forms should be submitted as early as possible, and no later than 13 February 2017.  

FOOD VENDORS FULL!!!! Please do not apply as a food vendor.  we have a waiting list.

If different to above
Name *
Please provide a description of your proposed stall and product/service offered. A link to your website would be helpful.
Have you had a Carnival Day stall before?
Will you project sound/music at your stall?
Do you have current public liability insurance to the value of at least 10,000,000?
Please forward a copy of the current policy to
Food vendors - do you a Food Act Certificate of Registration for Temporary Food Premises?
Please forward a copy of the certificate to
Food vendors from outside the Hepburn Shire - have you submitted a Statement of Trade form to the Hepburn Shire Council?
Forms must be submitted before 13 January, 2017
Agreement *
Applications will only be considered once all supporting documents have been received. ChillOut will then contact you to advise you have been accepted. Final approval will be granted only on receipt of full payment.
Charges and inclusions
All Stallholders will receive:
1x 3m x 3m marquee
1x trestle table
2x chairs
2x gate passes
1x single car pass (additional passes not available)
$350 each
$350 each
$220 each
$22 each
$6 each
$22 each
240v single phase and single outlet. (Tip: Calculate power requirements - add total wattage of all appliances and divide by 240.
$70 each
$70 each